Document the work.
Prove it happened.
Get paid.
Log photos and voice notes from the job. Your client follows along from a link, with no account and no app. When the job is done, the log becomes the invoice.
Oak Street Kitchen Remodel
for Danielle R.
Demo done. Old cabinets out, wall prepped for the new run.
Voice note: plumbing rough-in moved 4 inches, homeowner approved.
Base cabinets set and leveled. Countertop template next.
Made for
From first photo to paid invoice
The record you build is what your client sees and what the invoice is based on.
Log the work
Add a photo, record a voice note, and enter hours or a milestone. Each entry is timestamped on the server when you save it.
Share a link
Your client opens it in a browser with no login. They see photos, transcripts, hours, and the running total as you add them.
Turn it into an invoice
When the job is done, the log becomes an invoice at its own link. Record payments and track the status.
What's included
Built for documenting work your client isn't there to watch.
Voice notes, transcribed
Talk instead of typing. Each voice note keeps the original audio alongside a transcript you can search.
Edits stay on the record
Original timestamps and content are kept. Edits are flagged and the previous version stays viewable.
Hours and milestones
Add hours or mark a milestone on any entry. Totals update for you and your client.
Invoices backed by the log
Each line on the invoice traces back to the entries behind it.
A link, not an account
Clients open a read-only view in any browser. You can share the same link with prospects.
Payment status
Draft, sent, viewed, partially paid, paid, and overdue, each with a timestamped history.
What your client sees
Your client opens one link and sees each photo, transcript, and hour as you add it. By the time the invoice arrives, they have already seen the work it covers.
- Opens in any browser, no login
- Photos, playable voice notes, and transcripts
- Running hours and cost
- Can be shared with prospects before you're hired
Invoice #1042
Oak Street Remodel
Demolition & prep
6.0 hrs
Cabinet installation
8.5 hrs
Plumbing rough-in
Milestone
Start free, upgrade when you need more
No ads and no transaction fees. Payments happen directly between you and your client.
For 2 new jobs a month.
- 2 new projects a month
- Photos, voice notes, materials and hours
- Live client view, no account for them
- Invoices and payment tracking
- Export any project to CSV
For when the work keeps coming in.
- Start as many projects as you like
- No Tracevane badge on client pages
- Automated payment reminders
- Longer photo and voice retention
- Priority email support
Compare the plans in full — yearly pricing, how the monthly project count works, refunds.
The things people ask first
Plans, cancelling and refunds are answered in full on the pricing page.
Anything else, email support@tracevane.com and a person replies.